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Process Modeling &

Workflow Management Newsletter

July 2005
In this issue
Baan to be Wild Contest: Congratulations to the winners
Employee/application access framework and SOX Segregation of Duties scan
EZ-Workflow 5th Anniversary Special
EZ-Workflow KPI Dashboard, for enhanced transactions monitoring
New DynaFlow Resellers: Triact Associates Inc.
 

Baan to be Wild Contest: Congratulations to the winners

As President of DynaFlow, I wish to congratulate all the winners of the "Baan to be Wild" Memorabilia contest, held in Atlanta during the SSAU Conference. If you did not have a chance to view the Baan-related prizes, visit http://www.ez-process.net/contest.

I also wish to thank the donor organizations that made this contest possible:

  • BWU
  • RMCis
  • Trinet iSolutions
  • Herman Miller
  • DynaFlow
Stay tuned - we're in the process of organizing another drawing to be announced soon …

Employee/application access framework and SOX Segregation of Duties scan

Whether your organization is busy getting ready for an SOX certification or simply reviewing its internal controls for better management, it's likely that your employee/application access control is a time-consuming process. And you probably do your Segregation of Duties validation by hand, one business system at a time. With SOX auditors raising the bar regarding the breadth and frequency of these controls, you know the manual way is only to work so long … Welcome then to the fully automated, cross-application EZ-Compliance scan. Not only will it dynamically report all application accesses per employee, user-role or business process, it will also scan them and identify any Segregation of Duties conflicts across all your business applications. All in one easy-to-use toolkit.

Below is a summary of EZ-Compliance features:

The Business Controls Mgmt module enables you to:

  • define key Business Controls & Risks in a centralized repository
  • relate these to your documented Business Processes
  • publish then via a secure web-based portal
  • start/enhance your compliance project with a library of 400+ pre-defined business controls
The Employee / Applications Access Controls module enables you to:
  • quickly determine:
    • which employees can access a selected application
    • which applications can be accessed by a selected employee
    • which applications and employees are linked to a selected user-role
    • which applications and employees are linked to a selected process
    • etc...
  • perform true corporate-wide cross-application control as any applications (Baan, SSA, Microsoft, legacy, etc…) can be mapped
  • import network/application authorization details from external source

Click on the image to enlarge

The Business Conflicts Mgmt module enables you to:
  • define conflict rules
  • scan the entire employee/applications access structure to dynamically identify Segregation of Duties SOX conflicts
  • send notifications to the appropriate process owner or department head to resolve identified conflicts
  • perform conflict resolution and/or compensation to satisfy auditors requirements

Click on the image to enlarge

Customer Quote
"As Herman Miller recently successfully passed their Sarbanes Oxley audit, we are well aware of the many requirements within the Sarbanes Oxley law. One of the requirements is that a company must identify all financial risks inherent to their business process, and then establish appropriate controls in place to address these risks. In reviewing the EZ-Compliance business solution from DynaFlow, I see it would greatly assist us in this task. DynaFlow has done a great job at creating a tool that allows you to not only define graphically your processes, but also associate these with the business controls and risks that govern it. Furthermore, it also provides the ability to associate roles and employees to the process as well. After review, we have found that EZ-Compliance is the best tool on the market to address the dual roles of defining processes and embedding in them the business controls management that insure their accuracy and integrity.

In addition SOX requires a comprehensive 'Separation of Duties' management. Each organization must analyze what corporate applications (business software) employees have access to and scan any potential 'SOD conflicts' . As an example, an employee able to create a Purchase Order should not be allowed to pay it without anyone else being involved in the process. For organizations faced with this SOX requirements or those wishing to establish better controls in that area, DynaFlow provides a powerful and yet ease-to-use 'Separation of Duties' scan. In a real-time manner, it dynamically identify any access conflicts across diverse corporate applications being access by each employee. A true benefit to Herman Miller, by automating this crucial control and helping us to keep our business processes Sarbanes Oxley compliant."

Don Morren, Manager DEM/Process Management, Herman Miller

To test run EZ-Compliance, visit: http://dynaflow-dem.com/Menu/DemoCenter.htm

For more info or a demo request, email us at sales@ez-process.com









EZ-Workflow KPI Dashboard, for enhanced transactions monitoring

In addition to world-class Workflow Management features, EZ-Workflow also supplies a dynamic Management Dashboard monitoring system. The “EZ-Workflow KPI Dashboard” displays Key Performance Indicators (such as employee workloads, overdue tasks, unhandled exceptions, rejection ratio, etc), providing real time Workflow Execution statuses to keep transactions moving efficiently and to quickly resolve any operation exceptions.

Key features of the KPI Dashboard are:

  • Fully web-based Workflow Dashboard interface
  • Contextual drill-down from KPI to detailed reporting data
  • Comprehensive instance inquiry and monitoring engine
  • Multiple KPI norm values
  • Issues KPI alerts when KPI values reach the Yellow or Red statuses
  • Supports Continuous Improvement initiatives via unlimited KPI history
  • Ability to export KPI history to analytic reporting tools

Click on the image below to enlarge

New DynaFlow Resellers: Triact Associates Inc.

DynaFlow is proud to announce extended US sales and implementation support through a new collaboration with Triact Associates Inc. Based out of Texas and already involved with SSA-Baan users, our alliance with Triact complements recent channel expansions by DynaFlow in Europe and the Asia Pacific.

Steve Terry, President of Triact, states: "We are excited about the potential of EZ-Process as a tool for our clients to achieve visibility in and control over business processes that have historically been inefficient or ineffective.  Whether we are working with a public company seeking the transparency demanded by SOX compliance or a private company working to extend their competitive edge, automating business processes with the DynaFlow suite enables us to provide a swift ROI for clients' process improvement initiatives."

As for organizations using the Baan ERP system, Steve Terry adds: “The proven integration touch-points between EZ-Process and Baan offer a unique opportunity to dramatically improve workflows that involve interaction with Baan itself. Finally, DynaFlow enterprise-wide licensing, allowing unlimited users to collaborate actively using EZ-Process, is also perceived as a big plus for our customers.”

About Triact
Triact Associates is a technology consulting practice specializing in the automation of critical business processes.  Taking an integrated approach to analysis and implementation, Triact delivers solutions that leverage the unique blend of P³ (People, Processes, and Platforms) for each client’s business.  The Baan ERP system has been a platform of particular emphasis for Triact as they’ve assisted clients in augmenting and extending the reach of their enterprise systems within their organizations. Learn more about Triact at www.triactassociates.com

DynaFlow Americas
Phone: +1 (514) 374-2234
www.dynaflow-dem.com		 DynaFlow Europe
Phone: +31 (318) 503 301
www.dynaflow.nl

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